PRINT.IT
19
As businesses place more
emphasis on Business Process
Management (see below), scanning
market leader Fujitsu is changing
its marketing approach to focus
on information capture rather than
scanning and imaging per se.
This change is evident in
the company’s new entry-level
professional scanner, the Fujitsu
fi-7030, which, for the first time,
is being supplied with a full
PaperStream Capture 1.5 licence
for defining routines, capturing
information and then routing
that information into workflows,
repositories or enterprise content
management systems.
Klaus Schulz, Senior Manager
Product Marketing EMEA at Fujitsu
subsidiary PFU (EMEA), said: “We
are moving away from looking at
the hardware first, and looking at
paper as the object that needs to
be digitised, to focus instead on
capturing information.”
He added: “There’s so much more
value to documents if you are able
to extract information and make it
retrievable for more than just one
single process or one single person.”
Schulz says that by offering a
full licence of PaperStream Capture
1.5 on the fi-7030 – and all future
fi series scanners – PFU (EMEA) is
enabling SMEs to go further with
digitisation than ever before.
“We know from our studies that
a maximum of 30-35% of mid-sized
companies have started to embrace
digitisation and roll digital document
management out across the
company and multiple departments
instead of looking at just one line of
business application or one isolated
solution, e.g. accounts payable. In
companies that have a systematic
approach to roll out scanning, 40%
of employees are involved in digital
document management or have
access to digitised documents in a
systematic way.
“With internationalisation and
globalisation, the pressure on
small and mid-size companies has
increased massively. Part of meeting
that pressure is to look at your own
processes and routines and try to
increase efficiency by transforming
them into a digital state or a digitally
accelerated state,” he said.
Supplying all Fujitsu fi scanners
with PaperStream Capture 1.5
as standard means that in the
future customers will benefit from
a consistent software experience
across the range, from the entry-
level up to production devices.
“With PaperStream Capture 1.5,
you could roll-out exactly the same
pre-defined routines across different
fi series models. That adds value,
because you only have to learn a
single interface or process routine;
you can ensure the quality of the
digitised document across different
seats, across different individuals;
you can plan what will be provided
to your productive information
systems; and you can start to
look at streamlining processes,”
explained Schulz.
He added: “If a business’s
requirements change, it is easy
to introduce additional fi Series
models without having to change
capture processes or software
routines. It is also possible to roll-
out company-wide standards for
capture processes from the central
mailroom to small, remote offices.”
SCANNING
Fujitsu helps SMEs move forward with their digitisation
strategies
BPM key to business success
End-to-end capture
out-of-the-box
Business Process Management (BPM)
– a systematic approach to improving
business processes – is becoming an
essential element of modern business,
AIIM claims in a new report,
Process
Improvement and Automation 2016 –
A look at BPM
.
Research by the association for
information management professionals
reveals that more than half of business
executives believe that BPM is either
significant (38%) or imperative (17%) for
their organisations.
AIIM chief analyst Bob Larrivee said:
“The importance of BPM is rightfully
being acknowledged. It can help reduce
paper handling and inefficiencies in
activities such as contracts and invoicing.
It can also improve people and systems
performance by giving remote workers
access to the same ‘experience’ as if they
were inside the firewall.”
He added: “Poor processes will
seriously impact an organisation’s
ability to access, manage and leverage
information, so BPM’s growing maturity as
an enterprise tool will continue.”
Four out of 10 businesses that have
embraced BPM to manage and streamline
processes have achieved return on
investment (ROI) within one year, with 17%
reaching ROI within just six months.
BPM’s greatest contributions to ROI lie
in faster processing of business critical
activities, cited by 53% of respondents,
and fewer errors and reduced exceptions
processing (45%).
Benefits beyond ROI include better
routing to and between individuals (62%);
greater organisational agility and routing
between processes (42%); and a decrease
in review and approval cycles (33%).
Larrivee said: “There can be no doubt
that BPM is helping to improve processes
within organisations all over the world.
But it is starting to go beyond that, with
two-thirds of executives in our research
seeing BPM as change management. As
organisations continue to come to terms
with the massive increase in data and
information in modern business, BPM/
change management will become ever
more valuable as those organisations look
to better capture, store and manage that
information.”
The report also reveals that:
n
Stuck-in-process is the biggest
operational problem for 58% of
respondents; for 46%, it is dealing with
compliance errors;
n
Outsourcing of payroll and benefits is
routine for 35% of respondents, while 30%
routinely outsource outbound mail and
print; and
n
Process governance policies are
in place in 48% of organisations, and
enterprise-wide in 14%.
The full report can be downloaded from
.
FUJITSU
:
fi-7030
Summer
2016
