Businesses with more sophisticated requirements should
consider two additional solutions that can help meet the criteria
for volume discounts.
Output Management Software
A useful complement to a folder
inserter, output management
software can apply machine-
readable marks to a letter
instructing the device what inserts
to include (see next chapter). It can
cut print costs by batch printing
and sorting print jobs to maximise
Royal Mail discounts; by combining
multiple letters to the same address
in a single envelope; by automating
the electronic distribution of
mailings; and by creating templates
to remove the expense of pre-
printed forms and stationery.
Envelope printers
High-speed envelope printers apply
addresses, return addresses and PPI
marks (postage paid impressions)
in a format that qualifies for postal
discounts and remove the need to
buy labels or pay for and keep a
stock of over-printed envelopes.
A better service with PrintMachine
Greeting cards publisher and
bespoke envelope manufacturer
the Regent Group has cut invoicing
costs by installing Neopost’s
PrintMachine output management
software in tandem with a DS-70
folder-inserter.
Each month the group produces
2,500 items of mail. This, explains
Associate Director of Finance Karen
England, used to be a slow and
expensive process.
“Before we worked with
Neopost, we used 4-part stationery
for our invoices, credit and delivery
notes and used 2-part stationery
for our statements. These were
printed on a dot matrix printer and
formatted to a bespoke size.
Once printed, the documents were
manually inserted into envelopes."
Today, documents are designed,
distributed and archived using
PrintMachine software; output
on standard office laser printers;
and prepared for mailing on an
automatic folder-inserter.
"We now use PrintMachine
software to print all our customer
invoices, delivery notes and
statements, using our specified
layout. The DS-70 then collates the
documents into envelopes. Cost
savings were possible as we have
streamlined and automated our
processes, whilst removing
the requirement for expensive
4-part stationery," explains
Karen.
Neopost DS-70
Cutting Costs
9
