The next stage is to incorporate
document scanning at the letter
opening stage and route digital
images of opened letters to
recipients electronically.
Mill Auto Supplies
is using a
Neopost IMW-20 to reduce the
amount of storage space taken up by
purchase invoices and to speed up
document retrieval.
Company accountant Tony
Watson said: “Once scanned you
can access documents either from a
desktop application on the IMW-
20 itself or from a web browser
if you’re working remotely. It’s
eliminated the need to go searching
for a document; instead all you
need to do is tap a few keys without
even leaving your desk. Increased
document availability coupled with
reduced handling and storage has
saved a lot of time.”
He added: “We will notice storage
space rapidly opening up as we
begin to get rid of old files, which will
provide greater savings and allow us
to use the space more profitably.
“We were really impressed with
how easy and fast it was to process
documents. Neopost’s IMW-20 is
much simpler and faster than the
competition.”
Doing so:
• speeds up distribution so that
employees can respond to mail
more quickly;
• reduces the amount of paper
flowing around a business;
• minimises the scope for human
error;
• creates an audit trail;
• gives shared access to documents;
• removes barriers between paper
and electronic documents;
• streamlines document retrieval;
• reduces hard copy storage
requirements; and
• improves the productivity of
knowledge workers by giving them
access to the documents they need
at the click of a button.
The Neopost IMW-20 is a complete
solution featuring an A4 scanner
with 50-page document feeder; an
all-in-one touchscreen PC with a
1000 GB hard drive; and document
management software with automatic
optical character recognition and
pre-defined workflows for invoice
processing and mail distribution.
Mailing Productivity
15
