magazine
13
Software that drives efficiency
While the UK economy is recovering,
businesses still have a need to drive cost
savings and efficiencies and this is at the
heart of UTAX’s product development.
As well as fully customisable HyPAS
(Hybrid Platform for Advanced
Solutions) software which allows for
fully personalised one-touch document
workflows, UTAX also offers ‘packs’,
which are software solutions that
encompass a range of products.
Paul explains: “Our Productivity Pack,
for example, with its Follow-Me-Printing
helps to make queues for the printer
and competition with colleagues for
pole scanning position a thing of the
past – along with the lost time and
irritation this causes. Instead, print jobs
are sent to a central spooler and called
up from any output system using a PIN.
With the UTAX Productivity Pack you
can send prints from the office next
door or the one upstairs, or even from
an office in a different city, as long as
it’s integrated into your network. This
means documents are only printed once,
reducing costs.
“Our Security Pack includes options
to encrypt the information on a device
to stop people from accessing it. After
all, a photocopier is essentially a PC: it
has a hard drive, it has memory and it is
processing data that can remain on the
machine and be vulnerable to cyber-
attack.”
Other solution packs include the
Scan Pack which uses optical character
recognition (OCR) to convert documents
into newWord, Excel or PDF files that
can then be edited, giving users and
keyboards a rest; an Eco Pack which
allows documents to be electronically
archived and then found again quickly
and easily, saving time and plenty of
precious space; and the Easy Pack which
improves the operation between work
and HyPAS-enabled A3 and A4 MFPs
without the need for expensive server
hardware and additional printer drivers.
Controlling costs
With value high on the agenda for
businesses, Paul says those investing in
new document solutions should ensure
they look at the total cost of ownership
where machine quality, consumable cost
and service maintenance expenditure will
really come into play. “When thinking
about investing in new MFDs companies
need to look at the ability of a single
device or a fleet to contribute to cost
savings and productivity with the use of
high-quality and high-speed on-board
scanners,” he says. “Most businesses
can benefit from the introduction of
document imaging or workflow software,
using technology to digitise and
distribute paper documents to generate
a greater return on their investment.”
Then there’s the ability to control
UTAX hardware in order to keep a lid
on costs. For example, printing in colour
is considerably more expensive than
printing in mono, so why not control
who and what can be printed in colour?
What’s more, a number of UTAX MFDs
come with three-tier printing, which
allows you to save costs on colour
printing. The cost of colour print is
generally based on 20% coverage;
however, if you’re printing a document
with a small amount of colour you’ll
still be charged the same high price.
“The three tier system means that there
are three billing options,” explains Paul.
“Businesses can print out with up to five
per cent colour coverage – or up to 20%,
or more than 20%, and the costs reflect
that. This is another way of controlling
costs and another example of how UTAX
is developing business-minded solutions.”
Paul concludes by saying: “Print and
document management solutions can
easily be tailored to suit particular needs
and wants. It’s this flexible approach,
using our suite of smart effective
software solutions and high-quality
hardware that can really help businesses
of all sizes increase workflow efficiencies
and cut costs. ”
If you’d like to speak to a UTAX
Partner about the company’s range
of products and services and find out
how they can help cut your business
overheads and improve efficiencies
call UTAX (UK) on 01793 786008 or
visit
Most businesses can
benefit from
the introduction of
document imaging
or workflow software...
01732 759725
