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PRINT.IT
01732 759725
CLOUD PRINTING
As working practices evolve, the
underlying factor that will continue
to connect employees and business
partners will be the ability to
access the same information on a
shared network.
Cloud technology marks the
transfer from physically owning the
storage hardware for your digital data
to storing that data on the internet.
Wherever you take an internet-
enabled device, you are now able to
access all of your data, as well as your
office device functions, including the
ability to print.
Printers boast a range of
capabilities, from scanning and
copying to printing and stapling. With
the use of cloud technology, you can
now perform these processes without
needing physically to be in the office.
Imagine being able to print documents
from a hotel, an airport or a train for
colleagues to pick up in the office.
Cloud printing virtually eliminates
the limitations and day-to-day
complexities of printing, and it all
comes without the need to install
software.
Among its many benefits, cloud
printing:
n
Bypasses compatibility
problems.
Your office might have
different operating systems,
computers, tablets and phones all
connected to your server. It can be
a challenge to configure all devices
to all printers with the correct
permissions and access. However,
printing via the internet virtually
removes the issue of compatibility,
and can save you valuable time in
your daily office tasks. It also helps
to future-proof your printer. Without
compatibility issues, the constant
stream of new technologies and the
growing tendency to Bring Your Own
Device (BYOD) will no longer render
your expensive office printers useless
or inaccessible. Many IT departments
welcome cloud printing services as
they free up time highly skilled staff
spend connecting devices to printers
and applying different permissions.
n
Saves money, time and
resources.
Thanks to cloud-printing,
you don’t need to print a document
right away just in case you need
a hard copy later. It offers you the
security of a reliable printing system
which you can access from any device
connected to the internet, giving
you the freedom to print only when
needed.
n
Sends scanned documents
straight to email.
Not only can you
access your printer from the internet,
but your printer can access the
functions of the internet too. This is
a dream come true for small task
delegation. Gone are the days of
scanning incongruities, compatibility
issues, making sure it saves your
document in the correct place and
having to remember the name of the
file so that you can find it afterwards.
With cloud printing comes cloud
scanning, which allows you to either
save the document on your server or
send the copy directly to any email,
boosting business efficiency and
productivity.
n
Shares printer access.
Whether
you’re in urgent need of a printer while
out of the office or have a visitor who
requires access to your printer, printing
on the go is still a major headache
for people all around the world. Yet, it
shouldn’t be. Cloud printing services
allow you to share access when and
where it is needed, and discontinue
accessibility at any stage.
Cloud printing is a convenient, flexible
and secure contemporary solution,
bringing simplicity to the running of a
modern business. Its benefits are too
great to ignore, and early adopters of
this technology are usually the ones
who benefit the most. Consider it as
insurance for your printer’s longevity
and your business needs. Not only
will it save you time and money, but it
will make life easier for your IT team,
your employees and your clients.
Dave McNally, product marketing director of Dell Imaging EMEA,
outlines the business benefits of today’s cloud printing solutions
Cloud printing:
join the club
Dave McNally,
product marketing
director, Dell
Imaging EMEA
With poor
password
security,
there is the
possibility
that a
third party
could gain
access...
Don’t forget security
n
Know your provider.
When using
cloud services, you are allowing
a trusted intermediary to store
your data on their server, which is
online and accessible to anyone
with authorisation. It may be a
frightening thought for some –
putting your important information
in the hands of someone over the
internet – and this is a legitimate
concern. It’s important to know
who you’re trusting, so take time
to research solution providers to
ensure you connect with one that
meets your needs.
n
Stay secure and keep your
data safe.
Internet-capable
printers can pose a security risk.
With poor password security, there
is the possibility that a third party
could gain access to a document
left accidentally on a scanner. It is
important always to apply the same
security procedure for every web-
connected device in your business.
Integrating complex passwords
and changing them regularly will
save you from avoidable security
breaches. Long-term, hackers
continue to pose a serious threat to
businesses and securing sensitive
data should be one of the most
important aspects of your overall IT
strategy.
