Digitisation
businessinfomag.uk
magazine
16
for specific applications and industries.
Involving a high degree of consultancy,
they combine workflow and content
management from Datawatch and
Hyland with change management,
process improvement, technical
implementation, integration into existing
systems and data capture through
imaging and scanning.
The four solutions are:
n
Workflow Automation Solution for
Supply Chain Optimisation
– to help
retail organisations manage in-store
returns and reconcile orders, stock levels
and supplier payments. Xerox says that
the first company to use it – a large
retail chain in Canada – has reduced the
labour required for reconciliation by 50%
and cut associated printing by 33%;
n
HR On-boarding
– to create a unified
workflow for the provisioning of laptops,
tablets, telephones, corporate IDs, cars
and other assets to new employees.
It brings together information from
disparate sources including paper, scans,
web forms and phone information;
n
Loan Origination
– to manage the
capture and archiving of information
needed for loan applications from paper,
electronic forms and email, with routing
to loan officers via a tailored workflow;
and
n
Health Records Information
Management
– to provide clinicians
with a unified view of patient data held
in paper archives, Dicom systems and
electronic patient record (EPR) systems.
The system is already being used by The
Luton and Dunstable NHS Trust, which
has digitised about 1.2 million paper
patient records, freeing up floor space
for a new cardiac ward and improving
patient and clinical safety.
For smaller businesses and channel
partners, Xerox is developing packaged
cloud offerings. For example, it now
offers its DocuShare document
management solution through a private
cloud, giving SMEs a simpler, faster
deployment option with remote access
from anywhere in the UK.
Cloud collaboration
Sharp, too, provides a range of cloud-
based solutions designed to improve
the productivity and efficiency of users,
including its own Cloud Portal Office
(CPO) secure document sharing and
collaboration solution.
It has just released a new
version, CPO v1.3, with a number of
enhancements including the ability
to share files securely with non-
subscribers using time-limited links;
email notifications informing colleagues
that a document has been shared and is
available for viewing; and mobile access
to files on smartphones, tablets and
laptops, with the ability to select which
documents to sync to which devices.
Jason Cort, Sharp’s European director
of product planning and marketing, said:
“With many high profile information
attacks in recent years, security remains
a major priority for businesses. CPO is
a robust and secure cloud collaboration
solution specifically for businesses,
putting them firmly back in control of
documents throughout their lifecycle,
while giving employees the flexibility
they need to work together wherever
they are.”
In its 2012 report,
The Paper-Free Process
Revolution Handbook,
AIIM claims that
capturing data electronically at the start
of a business process can deliver a 30-50%
gain in process productivity and a three- to
10-fold reduction in turnaround response
times.
This statistic helps explain why the
digital mailroom – the scanning and digital
distribution of documents at their point of
entry into an organisation – is one of the most
popular digitisation initiatives.
To maximise productivity in the digital
mailroom, it is important to have not just
an efficient scanner but also productive mail
processing equipment.
OPEX provides a range of mail opening and
scanning solutions including its new Falcon
mixed document capture workstation, which
can be used on its own or linked to the OPEX
Model 72 Rapid Extraction Desk for rapid mail
opening and scanning in a fully integrated
process.
Offering four versatile feeder options – drop-
feeder, packet feeder, high-capacity feeder and a
unique Rescan Feeder – Falcon allows operators
to prep and scan documents at a faster
rate than most current prep-only processes,
significantly reducing costs associated with
preparing documents for scanning.
Scott Maurer, President of OPEX
International, said: “The advanced Falcon
technology solidifies OPEX as the front runner
in efficient document scanning. From our
patented drop feed technology to meeting
the needs of traditional high-capacity
stack-feed scanning, Falcon provides, on
one device, a universal scanning platform. In
terms of its overall versatility, Falcon will be,
for many operations, the only scanner they
will ever need and ensures a rapid return on
investment.”
Digital mailrooms take flight
Continued...
