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Late Summer 2012 | p2p Magaz i ne |
25
www.binfo.co.uk
Scanning in business
According to a survey conducted by Anoto, the creator of digital pen and
paper technology; two-thirds of businesses regularly need to scan more
than 50 pages a day to transfer information to a digital format.
The study conducted across the
United States and the UK, focused
on the state of scanning in business
today. Businesses both large and small,
ranging anywhere from 50 to more
than 200 employees across a wide
variety of industries were surveyed
and found to have significant scanning
requirements due to a continued
reliance on paper.
Some of the major reasons cited for
scanning include the need to keep an
electronic record and because the data
is easier to work with in digital format.
Other reasons were that scanning was
more cost effective than maintaining
a paper archive, the need to back-up
printed files and the increasing plethora
of legal requirements.
Key findings
Of the companies surveyed, an
overwhelming majority – 81 per cent
of employees said they had a scanning
requirement and noted that time spent
on the process each day is significant,
with 44 per cent of employees spending
between one and five hours or more a
day just scanning paper documents.
When asked how many pages per
day that equated to, more than 61 per
cent of the businesses surveyed stated
that scanned documents amounted to
anywhere between 50 to well over a 100
pages per day. Considering the average
cost for scanning a single document is
approximately 5.4 pence per page and
the lost time in productivity that it takes
an employee to process each document,
the cost to a business can rise to many
thousands of pounds per year.
“We asked respondents if they would
be interested in an alternative solution
to scanning to ease the cost burden,
particularly in a solution as simple
as a pen instead of a scanner,” said
Joakim Nydemark, Anoto Executive Vice
President of Sales and Marketing.
“Almost half of these organisations
expressed interest in this type of
option to revise current processes.
This proves that although the
paperless office is not yet a
reality, businesses are looking
for new more portable
alternatives to current
processes.”
Vertical market specifics
The survey broke out
a number of vertical
markets where paper is
still particularly heavily
used including legal,
financial services and
insurance. The numbers
for the need to transfer
paper to an electronic
form through scanning
in these sectors are
significant.
PAPERLESS OFFICE
Fast, mobile and
cloud-enabled
Fujitsu subsidiary PFU’s compact
ScanSnap S1300i features a
scanning speed of 12 pages per
minute (A4 colour, 150 dpi) or
24 images in duplex mode, making
it 50 per cent faster than its
immediate predecessor.
The compact and mobile
accelerated ScanSnap S1300i takes
Scan-to-Mobile and Scan-to-Cloud
strategies to the next level.
Having introduced Scan-to-iPhone/
iPad functionalities as first vendor
last November, PFU now also offers
Android users the opportunity to
transfer documents directly to their
Android smartphones and tablet
devices at the touch of a single button.
The ScanSnap S1300i introduces
Scan-to-Dropbox, a new Scan-to-
Cloud function in the ScanSnap Quick
Menu that delivers documents directly
to the popular Dropbox cloud service.
All users wanting to connect to other
applications or services can use the
brand-new universal application
connector ScanSnap Folder.
This innovative technology enables
users to easily scan documents into
any application or cloud service that
supports the reading of regular pdf
or jpg files or allow graphics import;
saving time and valuable storage
space.
www.fujitsu.com
continued...
SCANNING
SOLUTIONS