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SURVEY
I. YOUR BUSINESS
No. of employees:
No. of office-based employees:
No. of sites:
Business/Market sector:
1. Does your organisation currently scan your
incoming documents?
o
Yes
o
No
2. If YES, what percentage of incoming documents
do you scan?
o
Occasional (up to 10%)
o
A medium percentage (up to 50%)
o
A high percentage (everything)
3. What type of documentation does your
organisation scan?
(please tick any that apply)
o
Invoices & all accounts related
o
Order forms
o
Customer signatures
o
Sales material
o
Correspondence
o
Customer details
o
HM Government documents
o
Shared documents
o
Delivery/despatch notices
o
Cheques & payment notification
o
Other
(Please specify)
4. What scanning technologies are used by your
organisation?
(please tick any that apply)
o
Desktop Combined Multi-functional printer/
Copier/Scanner
o
Floor standing Copier MFP
o
Standalone Scanner low volume – Flatbed
o
Standalone Scanner high volume – 20ppm plus
o
Other
(Please specify)
5. Are all your scanning devices networked or do
you still have some standalone machines?
o
All on network
o
All standalone
o
A mix
6. What happens to the scanned document?
(please tick all that apply)
o
It automatically is sent to the correct storage
area via specialised software
o
It is emailed manually to storage area
o
It is scanned to memory device e.g. USB Stick
o
It is automatically backed up to my PC/Mac
o
Other
(Please specify)
II. PROCUREMENT & PROCESS
1. Who in your business is responsible for
specifying print devices?
(please tick any that apply)
o
Facilities Management
o
IT
o
Procurement
o
Office Manager
o
Department Heads
o
Printer users themselves
o
Other
(Please specify)
2. How are your devices acquired?
(please tick any that apply)
o
Lease
o
Outright purchase
o
As part of a managed print service
o
Other
(Please specify)
3. Does your organisation have a policy to reduce
paper documentation within the workplace?
o
Yes
o
No
3a. If YES, what are the key drivers:
o
To save money
o
To shrink your organisation’s carbon footprint
o
To save space taken up by paper filing
o
To reduce paper circulating around the business
o
To digitise and speed up business processes
4. If you are planning to implement a paper
reduction policy in the future, how soon will you
be gathering the information?
o
Right now
o
Within the next 3 months
o
3 – 6 months time
o
6 months onwards
o
Other
(Please specify)
Enter the
Business Info
Document/Scanning
Survey and you could
be the lucky winner of a
mystery prize.
A growing number of UK
organisations are now
scanning much of the
documentation that they
receive. This month
Business Info
is
conducting a short reader
survey to gauge your own
practices and the reasons
why you do or don’t scan
and file electronically.
All completed surveys,
whether completed
electronically or posted
back to us, will be
entered into a draw for a
mystery prize.
For your chance to win a
mystery prize please complete
the survey and entry form and
return it by post or email by
July 31, 2015
(details below)
.
Alternatively, complete it
online at:
.
surveymonkey.com/s/
scanning-survey
The winner will be the first name
drawn from the hat on
August 1, 2015.
Please send completed
survey to:
Business Info Scanning Survey,
Kingswood Media Ltd.,
7 Amherst House,
22 London Road,
Sevenoaks,
Kent TN13 2BT;
or email to
Name:
Title:
Organisation name:
Address:
Tel:
Email:
WIN
