www.binfo.co.uk
16
magazine
Cover Story
Hot on the heels of its Olibook and
Olipad, Olivetti is bringing a new
‘Oli’ to the market that draws on the
Italian giant’s impressive heritage in
electronic document management
and cloud-based storage.
The Olitouch is a brand new entry-
level electronic document management
system that gives you all you need to
implement paperless processes without
radically changing the way you work.
It consists of an all-in-one
touchscreen computer; Olitouch 2.0
document management software; and
integration with Olivetti Document
Hub (HDO) cloud-based storage and
document services.
For ease of implementation, there are
no user licences to administer. Instead,
everything is paid for with a single fee
covering the Olitouch system; storage
space for unlimited documents, if storing
locally; and an unlimited number of
users, so everyone in your business can
enjoy more effcient fling and retrieval.
Electronic fling cabinet
At its simplest, the Olitouch works as an
electronic fling cabinet for the storage
of documents captured on a document
scanner or MFP. Files can be stored on
the Olitouch itself or in a secure cloud-
based datacentre managed by Telecom
Italia, Olivetti’s parent company and one
of the world’s largest communication
companies.
If you want to transform business processes, reduce paper use and speed
up retrieval times, but don’t want the disruption, cost and complexity of
document management solutions designed for larger businesses, then the
Olitouch is just what you have been waiting for.
E-fling for all
Cloud storage removes the need
to make any investment in servers or
storage and gives you the reassurance
that your important documents are
backed-up and protected at all times
with class-leading security.
For ease of use and to ensure that all
scans are indexed properly and quickly,
Olitouch recognises certain index felds,
such as a date or invoice number, and
inserts them automatically. The user can
quickly fll in any blanks by touching the
screen and entering the appropriate data.
File retrieval is just as easy. Authorised
users can search for and fnd documents
from any notebook or PC on a local area
network (LAN) – or via a web browser
if using the cloud storage option, with a
standard 10,000 document capacity.
Used in this way, the Olitouch can
enable a small business or department to:
n
save space taken up by hard copy
fling cabinets;
n
reduce paper consumption, as
fles can be shared and distributed
electronically;
n
remove the errors and losses
associated with paper-based
workfows and fling systems;
n
streamline business processes; and
n
speed up document retrieval.
Electronic workfows
On their own, Olitouch’s document
management features will meet most
customers’ needs. Larger organisations
or SMEs with sophisticated requirements
can take things to the next level by
implementing fexible, scalable, hosted
document services delivered through the
Olivetti Document Hub.
In addition to cloud storage, HDO
services include business process
management and automation that lets
you design and confgure customised
workfows and approvals processes;
multichannel distribution of documents
via a combination of post, email, SMS
or fax; inbound and outbound electronic
invoicing and storage; and the electronic
distribution of legally binding documents
with electronic signatures.
Electronic document management
is an increasingly attractive alternative
to costly and ineffcient paper-based
processes.With the launch of the
Olitouch, all businesses regardless of
their technical expertise can enjoy more
effcient, sustainable working practices.
...search for and fnd documents
from any notebook or PC...