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DOCUMENT MANAGEMENT 020 8296 7010 | northamber.com 32 33 SMB Guide 2021 INFRASTRUCTURE SOLUTIONS DOCUMENT MANAGEMENT AUDIO VISUAL CYBER SECURITY SOLUTIONS ROOM GUIDES NORTHAMBER SERVICES INTRODUCTION & CONTENTS Unlocking the power of digital transformation As businesses grow and become busier the need to improve processes becomes more important. By digitising and automating processes, SMB’s reduce storage needs – saving office space and reducing costs, speeding up processes and freeing staff to undertake high value tasks or reducing staff costs. Invoice handling solution Situation and problem faced Local electronics manufacturer receive around one hundred invoices in the post every week. Each invoice is scanned using the office MFD, and key information is manually entered into financial system. If information was mis- keyed or invoice missed this resulted in delay in payments and lost information. One invoice often took up to 30 mins of labour. Objectives To find a document imaging solution that would upgrade invoice handling and other office tasks, save time and storage space, and eliminate paper-based issues. Solution Purchasing a Kodak S2050 Scanner and Kodak Capture Pro Software. Results The new scanning process means invoices are scanned immediately as accounts team have a dedicated device, software extracts vital information i.e. invoice number, and adds to relevant systems to ensure invoices are processed saving time, labour, reducing costs and improving efficiencies. S2050 Replacing outdated technologymakes compliance easier Situation and problem faced Outdated scanners & processes to capture passports and other documents, need to update technology andworkflow to comply with new legislation. Objectives Speed up scanning of passports to streamline the captureworkflow tomeet new guidelines and update digital licensing process to handle today’s demands. Solution Kodak Alaris S2050 Scanners & Passport flatbed accessories. Results The driver’s licensing process is faster and easier for employees. The department is nowable to meet increasing demands in a timely fashion and issue licenses that meet mandates. Employees value the small scanner footprint, speed, and inbuilt image-enhancement features of the Kodak S2050 Scanners. Kofax Express™ – reducing costs and reliance on paper Easy for beginners and flexible for experts, Kofax Express automates the process of indexing and tagging documents, reducing the time and complexity to archive information. Point and Click Rescan - Simplify the process of correction when a page is scanned with a folded corner, a forgotten sticky note is still affixed, or a double-feed escapes detection. Flexible Document Separation - Separate groups of documents automatically, eliminating the need to scan documents one at a time; fill the auto document feeder (ADF) to its capacity and Kofax Express will divide the batch into individual document groups automatically based on patch codes, bar codes or inserted blank pages. Post-Scan Processing with Kofax VRS Corrections - Eliminate loss of productivity; if Kofax Express encounters a poor quality document it can't convert into a legible image, the Kofax VRS Corrections feature reserves the image for later inspection and correction by the scanner operator without needing to rescan the document. Savemore by using paper(less) Every company has documents, records, and files stored in what seems like every corner of the office. The Dokmee product line can help you organise, secure, andmanage those documents easily and paper free. From PDF, TIFF, Word, Excel, AutoCAD drawings, Emails, andmore. Data Capture & Enterprise Content Management Software For Every Device File Sharing & Collaboration Workflow Organisation & Retention Security Streamline the Digital Transformation Process FIND OUT MORE ABOUT DOKMEE SOLUTIONS. Talk to our experts for details.