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DOCUMENT MANAGEMENT 020 8296 7010 | northamber.com 30 31 SMB Guide 2021 INFRASTRUCTURE SOLUTIONS DOCUMENT MANAGEMENT AUDIO VISUAL CYBER SECURITY SOLUTIONS ROOM GUIDES NORTHAMBER SERVICES INTRODUCTION & CONTENTS Fujitsu Scanners: enabling SMBs and their employees to work smarter wherever they may be based By moving from paper based processes to digital ones small and medium sized businesses can very quickly see the benefits that digital transformation can bring. Enabling staff to collaborate and communicate securely across multiple locations allows for a more efficient and productive workforce and time being freed up to be spent on other areas of the business and ultimately helping to ensure business continuity and survival. Fujitsu’s range of document scanners can help automate many processes and workflows across the company and benefit from organisational intelligence, in this article they are focussing on an area that remains the stalwart of any business Accounts Payable and provide you with opportunities for further conversations with your existing and new customer bases. They have other material relating Challenges faced by non-digitised Accounts Payable functions today Benefits of a digital Accounts Payable function Data capture Manual data entry for invoices and POs is time consuming and increases the risk of errors and incorrect payments. Two thirds of accounting departments still process invoices manually 1 Cash flowmanagement Managing version control and keeping employees Maintaining visibility of outgoing payments and cash status is difficult with paper-based systems. No. 1 The top Accounts Payable priority is to improve reporting and data analysis 4 Approval process Cumbersome manual approval processes add delay, potentially resulting in late payment penalties. 33% say that bottlenecks in the approval process are a top cause of exceptions 2 Stakeholder management Late payments negatively impact vendor relationships and are demotivating for Accounts Payable staff. No. 2 The 2nd biggest issue faced is damaged vendor relationships due to delayed processes 5 Maintaining records Physical invoices are easy to lose and difficult to store and access, which presents issues for compliance with document retention regulations. One third of Accounts Payable departments struggle with lost or missing invoices 3 Digitisation can transform Accounts Payable from a time- consuming back-office task to a value-adding strategic function. Digital transformation of Accounts Payable enables... Improved visibility: Better Accounts Payable reporting and data analytics provide transparency into transactions and cash flow. Simplified processes: Eliminate paper and manual tasks to reduce invoice processing costs and bring down the error rate and potential for fraud. Greater flexibility: Reduce exceptions and ensure Accounts Payable is scalable to cope with business growth and accessible to staff working remotely. Positive experience: Keep vendors happy and employees motivated with easier workflow and less time spent on admin. Access further content around scanning within AP, Human Resources and more For more on Fujitsu scanners talk to the Northamber document management experts on 020 8296 7015. FUSCIX1600 ScanSnap iX1600 Intuitive scanning at your fingertips • 50 sheets Automatic Document Feeder (ADF) • Intuitive 4.3-inch touch screen • Speedy scans up to 40 ppm/80 ipm (A4-size documents, colour, 300dpi) • Wi-Fi (2.4 / 5GHz*)compatibility • For both individual and team use FUSC7160 Fujitsu Image Scanner fi-7160 Superior performance • Skew Reducer to ensure stable feeding • Paper Protection function to protect documents fromdamage • Up to 60 ppm/120 ipm (200/300 dpi) • As many as 9,000 sheets a day • Capable of loading up to 80 sheets at a time FUSCS1120N Fujitsu Image Scanner SP-1120N Simple and network compatible scanner for business • Supports both USB 3.2 Gen 1x1 high-speed connection and wired network connection • Up to 20 ppm/40 ipm (A4 portrait, colour, 200 / 300 dpi) • ADF capacity of 50 sheets • Plastic card scanning • Comes with PaperStream IP and PaperStream Capture providing advanced image processing functions Popular scanners used in accounting include: to this and other areas such as Human Resources on their partner portal - https://partner.imaging- channel-program.com Accounts Payable is a necessary function carried out by every business – frommultinationals to sole traders – in order to pay suppliers and keep their business moving. However, it is often characterised by inefficient, manual processes which add complexity and delay. They are looking for ways to make the Accounts Payable process simpler and more flexible as well as provide greater visibility of outgoing payments in order to optimise cash flow. This can be achieved through digital transformation, of which scanning is a great first step, to create a more streamlined and value- adding Accounts Payable function and make vendor relationship management more positive. https://partner.imaging- channel-program.com