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scanners
sustainabletimes
23
www.binfo.co.uk
Fujitsu PFU has launched a Scan-to-
Go-Green campaign to promote the
environmental, productivity and cost-
saving benefits of scanning, routing
and storing documents electronically.
The campaign is centred on an
information portal at www.scansnapit.
com/scantogogreen where you will find
a new whitepaper, an AIIM study and an
ROI calculator.
Fujitsu is also giving people the
chance to win a new PFU ScanSnap
S1300i scanner on Facebook (http://
www.facebook.com/ScanSnapUK/
app_252899818150134) and has made a
commitment to plant 10,000 mangroves
in Malaysia.
Fujitsu says that one of the best and
easiest ways to save paper is to invest
in a scanner that converts paper-based
information into digital documents so
that just a single paper copy has to be
managed and stored. On the basis that
a typical document can be printed as
many as 19 times, with 45% of these
copies being thrown away within 24
hours of printing, it claims that a single
personal scanner can save up to
€
1,250
Scan to go green
in copying costs each year (not including
processing and filing costs) and reduce
paper consumption by the equivalent of
five trees.
An AIIM study available on the portal
states that unnecessary printing and
copying costs a 10-person company
over
€
900 per year in ink and/or toner
costs and that introducing a scanner
and making slight changes in business
processes can achieve a return on
investment (ROI) after just 4 months of
deployment and generate an additional
€
940 savings over 12 months.
In addition to these financial
savings, investing in a scanner can
improve core business processes,
streamline workflows, strengthen
compliance with regulatory
guidelines, raise productivity and
reduce environmental impact.
PFU is supporting the
campaign with a project
to plant a total of
10,000 mangrove trees
in Kuala Gula, part of the
Matang Forest Reserve in
Malaysia. Mangroves are essential to
Fujitsu is encouraging businesses to invest in scanners
to reduce copying costs.
Fujitsu has sold two million ScanSnap
personal document scanners
worldwide since launching the series
in 2001. The latest model is the cloud-
enabled ScanSnap S1300i featuring
a new connector that makes it easy
to scan to third party applications
for enhanced productivity, including
Dropbox and Android smartphones
and tablets.
Green product of the Year
Document process automation specialist
ReadSoft Online has been named
‘Environmental Product of the Year’ at
the annual Document Management (DM)
Magazine awards. Nominated in a record
seven categories, the award recognises
the company’s work in delivering business
innovation whilst responding to growing
environmental concerns.
Automation’s ability to reduce levels of hard
copy paperwork is well known but with ReadSoft
Online, businesses can now use the flexibility and
power of the Cloud to scale up and down the
automation of back office processes. This delivers
greater control which can positively affect a
business’s environmental impact.
ReadSoft Online lets users scan, upload and
e-mail documents and invoices. The software
automatically extracts relevant data from
fields, verifies it and sends it to the receiving
applications.
www.readsoft.com
October 25 was the thirdWorld Paper-
Free Day. To mark the occasion, AIIM
(the global community of information
professionals) released a digital
e-book entitled
The Paper-Free Process
Revolution Handbook
.
Available for download at www.aiim.
org/wpfd, it includes a checklist and advice
on how to enhance productivity and
speed up processes by capturing data in
electronic format at the onset of a business
process. AIIM research shows removing
paper can result in a 30 to 50% gain in
process productivity and a three- to 10-fold
reduction in turnaround response times.
AIIM President John Mancini said: “The
predictions in the ‘70s for a PC on every
desk and a paperless office contradicted
each other creating a significant disconnect.
Desktop computers connected to high-
speed printers, copiers and fax machines
fuelled paper trails rather than paperless
processes.With laptops, tablets and smart
phones prevalent today, it is a necessity
for companies to rethink paper use and be
able to respond in a time-frame customers
and employees have come to expect from
consumer interactions.”
Even so, AIIM finds going paper-
less continues to be a challenge and
unproductive habits persist. An Industry
Watch report issued in April this year,
Process Revolution – moving your business
from paper to PCs and tablets,
shows that
35% of organisations are reducing paper
consumption, with the majority achieving
payback for scanning and capture projects in
18 months or less. Typical improvements in
customer response times are two and three
times faster with many cases being five to
10 times faster.
Despite these benefits, the report reveals
that 77% of invoices that arrive as PDF
attachments are printed, 31% of fax invoices
are printed and then re-scanned and 32%
of businesses report using more paper and
doing more photocopying.
www.aiim.org/wpfd
Scan for productivity
the inhabitants of this area, as the trees
protect people against storms at sea and
are an important breeding ground for fish,
crabs and crustaceans.
www.pfu.fujitsu.com/en/
www.scansnapit.com
...investing
in a scanner
can improve
core business
processes...
“