Managed.IT - issue 65

12 01732 759725 COVER STORY Is digital transformation only possible for large enterprises with millions to spend on professional services or is it achievable by smaller organisations with small budgets and limited in-house resources? Vasion – or PrinterLogic as it was called until 2021 – believes digital transformation should be achievable by organisations of any size and, to help them, it has developed a powerful automation platform designed to transform manual and siloed processes into fully automated and integrated workflows. The all-in-one SaaS platform brings together Vasion’s core printer management solutions, which it has been developing since it was founded in 2012; a content and document management solution gained through its acquisition of One platform, one vendor MaxxVault in 2018; and additional capabilities developed over the last five years by its in-house software development team. Together, they provide six integrated tools that enable businesses to create seamless endto-end processes involving both printed and digital input and output. These are: n Capture – for converting printed documents into digital data and initiating a digital workflow. n eForm Digital Capture – for capturing data from eForms completed online using a computer or smartphone. n Workflow Automation – for designing and automating business processes using a low-code, nocode automation engine. n Content Management – for centralised access to and management of content wherever it resides. n End User Print – for managing serverless printing across an organisation’s entire printing estate. n Output Management – for managing printing from SAP, Oracle, mainframes and EMR systems with secure release technology and confirmation of delivery. Single sign on Simon Hill, Managing Director EMEA and APAC, says that the Vasion platform overcomes the complexity, cost and inefficiencies of using individual point solutions from multiple vendors, by providing everything in one platform, from one vendor, with single sign on, so you don’t have to log on separately to each component. “What we see in every organisation we go into is people buying point solutions to do different things. There might be some print management software, some data capture software, Vasion to help organisations automate business processes with launch of integrated digital transformation platform some e-signature software, some workflow software and some content management software for storage. When the IT department wants to create a business process for, say, the HR department, they have to cobble together all those elements to make a simple workflow. What we offer is the ability to have print, content management, workflow, e signature, e forms and document capture all in the same SaaS platform.” Customers can choose to implement different parts of the platform in line with their own needs, perhaps starting with printer management or document management before adding other capabilities as their needs change. Hill adds that one of Vasion’s big selling points is its ability (and willingness) to integrate a customer’s existing systems to enable a more gradual and lower cost migration. “If an organisation has, let's say, SharePoint or OpenText, we can go in and replace that. Or the organisation might say ‘Actually, we've got that set up already; we don’t want to touch it yet, but we are interested in your workflow and your e-forms and your e-signatures. Can we integrate those with our SharePoint?’. And the answer is yes. We don't mind where the storage is for all those documents. “I believe we are quite unique in this respect, because one of the things we've noticed with other software vendors is that if you want their content management system, the storage of documents needs to be in their system and that can be quite expensive. With us, you can store documents anywhere you want – OneDrive, Google Drive, SharePoint, OpenText – and the user doesn't need to know where each document resides as our system retrieves files from multiple storage locations. That capability can cut costs significantly because storage in some applications is much more expensive than in others.” Simon Hill