MANAGED.IT 15 COVER STORY www.managedITmag.co.uk aware that their data security has been compromised. Solutions that require users to authenticate themselves at a device before a document is printed, minimises the risk of a visitor or a contractor taking pages left in a printer’s output tray. But these on their own will not stop an employee from printing and removing corporate or customer data. To prevent insiders from stealing data assets you need something more than just secure printing. You need the means to forensically inspect and monitor the content of print jobs and, where appropriate, prevent them from being printed. This is especially important for organisations in the financial, retail, government and healthcare sectors that might hold identification details, sensitive personal information and credit card numbers. Managing the threat In order to have a complete solution beyond basic print management products, organisations should consider the following recommendations when ensuring their print environment is secure and compliant. These include: n Providing access management for user authentication/authorisation to print, copy, and send information electronically from printers and multifunctional products (MFPs) n Protecting documents across the network (data at rest and while in motion) by using industry-standard data encryption n Forensically inspecting and protecting content in documents including personally identifiable information n Providing accurate activity tracking and document archiving for ongoing audits to demonstrate they have done everything they could do to avoid a breach n Comprehensive reporting while leveraging data anonymisation to maintain user privacy and complying with country specific regulations. Securing all printers and office locations The critical issue mid-market and enterprise organisations face, which have a multitude of different printers across their headquarters, regional or branch offices, is how to support all printer makes and models while maintaining compliance and security. According to Quocirca’s report, this is really important as 70% of organisations state they have a mixed vendor fleet of printers and MFPs. FollowMe®, enables organisations from mid-market to enterprise to tackle these challenges head on, with its extensive focus on security and compliance. This ensures organisations can protect valuable data accessed by employees or guests from any device or location. Take Action Now For your free print security consultation please call the RINGDALE team on 01444 871349 * Quocirca’s, Global Print Security Landscape, 2019 ** HP’s “ Creepers and Peekers ” study, 2019 Analysts from Buyers Lab, Keypoint Intelligence have released a top level evaluation for IT leaders to assess the FollowMe solution against their data security, compliance and cost control goals. The report is availabe to download at www.followme.ringdale.com “ To prevent insiders from stealing data assets you need something more than just secure printing. You need the means to forensically inspect and monitor the content of print jobs and, where appropriate, prevent them from being printed. ” Special Report FollowMe ® byRingdale forEnterprise&Government SEPTEMBER2019 PRODUCTPROFILE Deployment type: On-premise andprivate-cloud deployments are supported. CompatibleOutputHardware: Embedded applets for secure release are available for13brands ofprinters andMFPs. Availability: Worldwide. Languages: English, French, Italian, Spanish,German,Arabic,Chinese (simplified& traditional),Croatian, Czech,Danish,Dutch, Finnish, Hebrew,Hungarian, Japanese, Korean,Norwegian,Polish, Portuguese,Russian, Slovenian, Swedish, Thai, Turkish. Contact: Ringdale, Inc.
[email protected] https://followme.ringdale.com www.keypointintelligence.com ©2019Ke ypoint Intelligence.Reproducedw ithpermission. Analyst’sTake FollowMe ® byRingdalehasbecome synonymouswith secureprint roaming throughout theworkplace.Butwhile thenamehas remained the same, the solutionhas evolved to encompass awide rangeofdocument security and outputmanagement functionality. The FollowMe solution iswell suited for enterprise andpublic-sector customers looking to addressdataprotection and compliance requirements,drivedownoutput costs, aswell asoptimizeuser productivity and convenience.Additionally, the feature set includes intelligent data lossprevention (DLP) and contentmonitoring capabilities that supplement the core FollowMePrinting functionality thatRingdalepioneeredmore than 22 years ago. Someof the solution’s key strengths include: • Class-leading secureprint release thatprovidesdocument confidentiality andhelps reducewastefulprintingpractices • Innovativedata lossprevention and contentmonitoring capabilities that plug securityholespresentedby insider threats • Integrated, scalableplatform for secure FollowMePrinting and flexible branchofficeprinting, alongwith integrated compliance and reporting features • Mobileprint features that include complete tracking/accounting formobile- generateddocuments and convenient guestprintingwithout additional infrastructure • CentrallymanagedMFP (print, scan, copy and fax) lockdownoption that can be applied to individualusersoruser groups • Extensive choices forprintpolicies to automatically controloutput (such asprinting simplex jobs asduplex, archivingdigital copiesofdocuments printed afterhours, andmore) are among thebestBLIhas seen FEATURES&PRODUCTIVITY USABILITY ITADMIN&SECURITY SUPPORT&TRAINING VALUE 0 1 2 3 4 5 FollowMe®has the backing from Buyers Lab, with the 2020 Pick award for outstanding security recognition